1. Commercial Invoice

   • Details of the Transaction: Include buyer and seller information, a description of the construction machinery or heavy equipment, and their total value.

   Bill of Lading (BOL)

   • Legal Document: Between the shipper and carrier, detailing the type, quantity, and destination of the construction machinery or equipment being shipped.

   Packing List

   • Itemized List: A detailed list of the shipped goods, including dimensions, weight, and packaging specifics related to construction equipment or parts.

   Certificate of Origin

   • Document Certifying Origin: Indicates the country where the construction machinery or components were manufactured. This may be required to qualify for reduced tariffs under trade agreements.

   Import License

   • License Requirement: Certain categories of construction machinery or parts may require an import license from Paraguayan authorities.

   Customs Declaration

   • Detailed Declaration: Submission of a customs declaration form to Paraguayan customs authorities (Dirección Nacional de Aduanas, DNA).

   Technical Documentation

   • Specifications and Manuals: Include technical specifications, manuals, certifications (e.g., CE, ISO), and safety data sheets necessary for customs clearance and regulatory compliance.

   Insurance Certificate

   • Proof of Insurance: Coverage documentation protecting the shipment against loss or damage during transit.

   Harmonized System (HS) Codes

   • Correct Classification: Under the Harmonized Tariff Schedule, for determining the duties and taxes applicable to the imported construction equipment or parts.

   Pro-forma Invoice

   • Preliminary Bill of Sale: Sent to the buyer in advance of shipment, outlining the proposed transaction for the construction equipment or machinery.

   Environmental and Safety Certifications

   • Compliance Documentation: Certification proving adherence to Paraguayan environmental, noise, emission, and safety standards related to construction machinery.

   Letter of Credit or Payment Terms Agreement

   • Payment Terms: Specifies the financial agreement between buyer and seller, including method and timing of payment, crucial for international transactions involving construction equipment.

   Import Duties and Taxes Payment

   • Proof of Payment: Documentation showing payment of import duties, VAT, and other applicable fees required by Paraguayan customs.

   ---

   Compliance and Regulatory Requirements

   • Registration with Paraguayan Customs: Importers must be registered with the Dirección Nacional de Aduanas (DNA) and possess a valid RUC (Registro Único de Contribuyentes) number.

   • Compliance with Paraguayan Standards: Ensure imported equipment adheres to Paraguayan technical, environmental, and operational regulations, including homologation if applicable.

   • Engage with a Customs Broker: It is highly recommended to work with a licensed customs broker familiar with the construction machinery sector and Paraguayan import procedures.

Commercial Invoice

• Exporter Information:

  • Name and Address: Full legal name and address of the seller/exporter.

  • Contact Details: Phone number, email address, and fax number.

• Importer Information:

  • Name and Address: Full legal name and address of the buyer/importer in Paraguay.

  • Contact Details: Phone number and email address for communication.

• Invoice Number and Date:

  • Invoice Number: A unique identifier for the invoice.

  • Date of Issue: The date the invoice was created.

• Purchase Order Number:

  • Reference Number: If applicable, the buyer’s purchase order number for tracking purposes.

• Description of Goods:

  • Detailed Description: Include model numbers, serial numbers, equipment type, brand, and any distinguishing characteristics of each piece of construction equipment (e.g., bulldozers, excavators, cranes, loaders, etc.).

  • Harmonized System (HS) Codes: Classification codes for each item.

• Quantity and Unit of Measure:

  • Quantity: Number of units for each type of construction equipment or part.

  • Unit of Measure: Specify in units, metric tons, cubic meters, etc.

• Unit Price and Total Price:

  • Unit Price: Price per unit of each item.

  • Total Price: Total value for each line item and the entire invoice.

• Currency:

  • Currency Type: The currency in which the transaction is conducted (e.g., USD, EUR).

• Terms of Sale (Incoterms):

  • Incoterms: Specify trade terms such as FOB, CIF, DDP, etc., to define risk and cost responsibilities.

• Shipping and Delivery Information:

  • Port of Loading and Destination: Indicate where the equipment is being shipped from and where it will arrive in Paraguay.

  • Estimated Shipping Date: Planned shipping date.

• Payment Terms:

  • Payment Method: How and when payment will be made (e.g., Letter of Credit, wire transfer, net 30 days).

• Signature:

  • Authorized Signature: Signature of the exporter’s authorized representative.

Bill of Lading (BOL)

• Shipper Information:

  • Name and Address: Party responsible for the shipment.

• Consignee Information:

  • Name and Address: Receiving party in Paraguay.

• Carrier Information:

  • Name of Carrier: Transport or shipping company name.

  • Vessel Details: Vessel name (for ocean freight), flight number (for air freight), etc.

• Description of Goods:

  • Goods Description: As stated in the invoice—include model numbers, brand, and type of construction machinery or components.

• Gross Weight and Dimensions:

  • Weight and Volume: Total gross weight and volume of the shipment.

• Freight Charges:

  • Charge Details: State if freight is prepaid or collect and who is responsible for the payment.

• Bill of Lading Number:

  • Tracking Number: Unique number for tracking the shipment.

• Date of Shipment:

  • Shipment Date: The date goods were loaded onto the transport vehicle or vessel.

• Terms and Conditions:

  • Legal Terms: Any applicable terms and conditions associated with the shipment.

Packing List

• Exporter Information:

  • Name and Address: Exporter’s full contact details.

• Consignee Information:

  • Name and Address: Recipient’s details in Paraguay.

• Shipment Details:

  • Reference Numbers: Include related invoice and BOL numbers.

  • Shipment Date: Actual date of shipment.

• Itemized List of Contents:

  • Detailed List: List each item or piece of construction equipment or parts, including serial numbers, model types, brand, quantity, and description.

• Package Identification:

  • Marks and Numbers: Packaging labels, codes, or container numbers.

• Total Weight and Volume:

  • Weights: Gross and net weights of each item and total.

  • Volume: Total shipment volume in cubic meters or other units.

Certificate of Origin

• Exporter Information:

  • Name and Address: Exporter’s full information.

• Consignee Information:

  • Name and Address: Importer’s full information in Paraguay.

• Goods Description:

  • Product Details: Description of construction machinery or parts, including HS codes.

• Origin Criterion:

  • Country of Origin: Statement confirming where the goods were manufactured or assembled.

• Certification:

  • Authorized Signature and Stamp: Issued by a recognized chamber of commerce or authorized body.

Key Considerations for Construction Equipment Imports to Paraguay

• Accuracy: Ensure all documents (invoice, BOL, packing list, etc.) match exactly to avoid customs delays.

• Language Requirements: Some documents may need to be translated into Spanish as per Paraguayan regulations.

• Customs Compliance: Collaborate with a licensed customs broker experienced in importing construction equipment to Paraguay.

• Technical and Environmental Compliance: Confirm that equipment complies with local safety, emissions, and operational standards.

• Importer Registration: Make sure the importer is registered with SENAE (Servicio Nacional de Aduanas del Paraguay) and has a valid RUC (Registro Único de Contribuyentes) number.