1. Commercial Invoice
   Details of the Transaction: Include buyer and seller information, a description of the construction machinery or heavy equipment, and their total value.

   Bill of Lading (BOL)
   Legal Document: Between the shipper and carrier, detailing the type, quantity, and destination of the construction machinery or equipment being shipped.

   Packing List
   Itemized List: A detailed list of the shipped goods, including dimensions, weight, and packaging specifics related to construction equipment or parts.

   Certificate of Origin
   Document Certifying Origin: Indicates the country where the construction machinery or components were manufactured. This may be required to qualify for reduced tariffs under Colombian trade agreements (e.g., through the Pacific Alliance or bilateral FTAs).

   Import License
   License Requirement: Certain categories of construction machinery or parts may require an import license or prior approval from Colombian authorities, such as the Dirección de Impuestos y Aduanas Nacionales (DIAN) or Ministerio de Transporte, depending on the equipment.

   Customs Declaration
   Detailed Declaration: Submission of a customs declaration form to DIAN (Colombian Customs Authority), either electronically or through a customs broker.

   Technical Documentation
   Specifications and Manuals: Include technical specifications, manuals, certifications (e.g., CE, ISO), and safety data sheets necessary for customs clearance and regulatory compliance.

   Insurance Certificate
   Proof of Insurance: Documentation showing insurance coverage for the shipment to protect against loss or damage during transit.

   Harmonized System (HS) Codes
   Correct Classification: Under the Harmonized Tariff Schedule, to determine the duties and taxes applicable to the imported construction equipment or parts.

   Pro-forma Invoice
   Preliminary Bill of Sale: Sent to the buyer in advance of shipment, outlining the proposed transaction for the construction equipment or machinery.

   Environmental and Safety Certifications
   Compliance Documentation: Certification proving adherence to Colombian standards related to noise, emissions, operational safety, and environmental impact—especially for used equipment or diesel engines.

   Letter of Credit or Payment Terms Agreement
   Payment Terms: Specifies the financial agreement between buyer and seller, including method and timing of payment, which is essential for international transactions involving construction equipment.

   Import Duties and Taxes Payment
   Proof of Payment: Documentation showing payment of customs duties, VAT (19% IVA in Colombia), and any other applicable fees required by DIAN.

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   Compliance and Regulatory Requirements

   Registration with Colombian Authorities: Importers must be registered with DIAN and possess a valid RUT (Registro Único Tributario) for tax identification.

   Compliance with Colombian Standards: Ensure that imported equipment complies with Colombian technical, environmental, and safety regulations, including any homologation requirements applicable to specific equipment types.

   Engage with a Customs Broker: It is highly recommended to work with a licensed Agente de Aduanas (Customs Broker) experienced in construction machinery and Colombian import processes.

Commercial Invoice

Exporter Information:

• Name and Address: Full legal name and address of the seller/exporter.

• Contact Details: Phone number, email address, and fax number.

Importer Information:

• Name and Address: Full legal name and address of the buyer/importer in Colombia.

• Contact Details: Phone number and email address for communication.

Invoice Number and Date:

• Invoice Number: A unique identifier for the invoice.

• Date of Issue: The date the invoice was created.

Purchase Order Number:

• Reference Number: If applicable, the buyer’s purchase order number for tracking purposes.

Description of Goods:

• Detailed Description: Include model numbers, serial numbers, equipment type, brand, and any distinguishing characteristics of each piece of construction equipment (e.g., bulldozers, excavators, cranes, loaders, etc.).

• Harmonized System (HS) Codes: Classification codes for each item.

Quantity and Unit of Measure:

• Quantity: Number of units for each type of construction equipment or part.

• Unit of Measure: Specify in units, metric tons, cubic meters, etc.

Unit Price and Total Price:

• Unit Price: Price per unit of each item.

• Total Price: Total value for each line item and the entire invoice.

Currency:

• Currency Type: The currency in which the transaction is conducted (e.g., USD, EUR).

Terms of Sale (Incoterms):

• Incoterms: Specify trade terms such as FOB, CIF, DDP, etc., to define risk and cost responsibilities.

Shipping and Delivery Information:

• Port of Loading and Destination: Indicate where the equipment is being shipped from and where it will arrive in Colombia (e.g., Port of Cartagena or Barranquilla).

• Estimated Shipping Date: Planned shipping date.

Payment Terms:

• Payment Method: How and when payment will be made (e.g., Letter of Credit, wire transfer, net 30 days).

Signature:

• Authorized Signature: Signature of the exporter’s authorized representative.

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Bill of Lading (BOL)

Shipper Information:

• Name and Address: Party responsible for the shipment.

Consignee Information:

• Name and Address: Receiving party in Colombia.

Carrier Information:

• Name of Carrier: Transport or shipping company name.

• Vessel Details: Vessel name (for ocean freight), flight number (for air freight), etc.

Description of Goods:

• Goods Description: As stated in the invoice—include model numbers, brand, and type of construction machinery or components.

Gross Weight and Dimensions:

• Weight and Volume: Total gross weight and volume of the shipment.

Freight Charges:

• Charge Details: State if freight is prepaid or collect and who is responsible for the payment.

Bill of Lading Number:

• Tracking Number: Unique number for tracking the shipment.

Date of Shipment:

• Shipment Date: The date goods were loaded onto the transport vehicle or vessel.

Terms and Conditions:

• Legal Terms: Any applicable terms and conditions associated with the shipment.

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Packing List

Exporter Information:

• Name and Address: Exporter’s full contact details.

Consignee Information:

• Name and Address: Recipient’s details in Colombia.

Shipment Details:

• Reference Numbers: Include related invoice and BOL numbers.

• Shipment Date: Actual date of shipment.

Itemized List of Contents:

• Detailed List: List each item or piece of construction equipment or parts, including serial numbers, model types, brand, quantity, and description.

Package Identification:

• Marks and Numbers: Packaging labels, codes, or container numbers.

Total Weight and Volume:

• Weights: Gross and net weights of each item and total.

• Volume: Total shipment volume in cubic meters or other units.

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Certificate of Origin

Exporter Information:

• Name and Address: Exporter’s full information.

Consignee Information:

• Name and Address: Importer’s full information in Colombia.

Goods Description:

• Product Details: Description of construction machinery or parts, including HS codes.

Origin Criterion:

• Country of Origin: Statement confirming where the goods were manufactured or assembled.

Certification:

• Authorized Signature and Stamp: Issued by a recognized chamber of commerce or authorized certifying body.

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Key Considerations for Construction Equipment Imports to Colombia

Accuracy: Ensure all documents (invoice, BOL, packing list, etc.) are consistent to avoid delays or fines by DIAN (Dirección de Impuestos y Aduanas Nacionales).

Language Requirements: Documents may need to be translated into Spanish, especially for official customs processing.

Customs Compliance: Work with a licensed Agente de Aduanas (Customs Broker) knowledgeable in Colombian import procedures for construction equipment.

Technical and Environmental Compliance: Verify that the machinery meets Colombian safety, emissions, and operational standards, including any homologation or registration required by the Ministerio de Transporte, Ministerio de Ambiente, or related agencies.

Importer Registration: The importer must be registered with DIAN and hold a valid RUT (Registro Único Tributario) for legal and tax purposes.